Managing Government Tenders – Evening Crest Sdn Bhd

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Managing Government Tenders

What is Tender Management?

Tender management is a crucial process for organizations that engage in business-to-business (B2B) transactions and procurement. It involves the systematic and strategic management of the tendering process, from identifying opportunities to submitting bids and negotiating contracts. Effective tender management can significantly impact an organization’s success by ensuring competitive bidding, maximizing value for money, and establishing long-term business relationships. In this article, we will delve into the intricacies of tender management, exploring its key components, benefits, and best practices.

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Evening Crest Sdn Bhd

The Black Stallion

Evening Crest Sdn Bhd
(MOF Registration Certificate)

Definition of Tender

Before delving into tender management, it is essential to define what a tender is. In business, a tender is an invitation to potential suppliers or service providers to submit their proposals or bids for a particular project or contract. Tenders are commonly used by public sector organizations, government agencies, and large corporations to ensure transparency and fair competition when procuring goods and services.

ePerolehan Tender:
What is ePerolehan Tender & How to Prepare for Tender in Malaysia

Example 1-
ICT - Information & Communication Technology
(Supply and Services / Maintenance Works)

Tender Title / Tajuk Tender:

PERKHIDMATAN PENYELENGGARAAN SECARA CORRECTIVE BAGI PERKAKAS DAN PERISIAN ICT BAGI ZON SELATAN UNTUK POLIS DIRAJA MALAYSIA (PDRM)

Tender advertisement / Iklan tender

Given Indicative Price /
Harga Anggaran Jabatan

RM15,881,228.10

Example 2-
ICT - Information & Communication Technology
(Supply and Services / Maintenance Works)

Tender Title / Tajuk Tender:

PERKHIDMATAN SEWAAN PERKAKAS ICT SECARA SEWA GUNA BAGI JABATAN IMIGRESEN MALAYSIA

Tender advertisement / Iklan tender...

Tender specifications...

Given Indicative Price /
Harga Anggaran Jabatan

RM29,160,000.00

TENDER SCORE SYSTEMS

Understanding Scoring Systems When Tendering & Tender Price Evaluation Methods.

Understanding scoring systems when tendering is vital to your technique and bid management strategy when it comes to writing your tender proposal. It allows you to see how your answers should be weighted in terms of depth and length, relevant to other aspects. Some scoring criteria can look very different from others and they vary depending on each customer’s needs and objectives from the project and in the long term.

Normally, in tendering systems there are two key areas to be evaluated such as Technical capabilities/expertise and current Financial standing of the related company(s).

(a) Technical Score

In Singapore, Government Agencies would be including technical assessments in quality evaluations increasingly. This aims to uplift the digital capabilities of Singapore’s ICT industry, which supports Government projects, and to provide a more objective validation of the competency of teams bidding for Government projects. The technical assessments would be an added criterion for quality evaluation, in addition to relevant certifications and track record, which Agencies may include in their quality evaluation.

(b) Financial Score

Your economic financial standing reflects multiple financial aspects of your business. These being:
Your annual turnover – you need to usually attach your most recent audited/unaudited accounts
Your financial ratios – this is usually found in your full financial accounts and can include the ratio of your assets to liabilities (acid-tests / quick ratios)
Your insurance[s] – you usually need to attach your Insurance documents and commit to potentially increasing your amounts before contract commencement.

(c) Total Score

TECHNICAL SCORE / EVALUATION

Technical and quality evaluation is one of the most important stages of the Procurement Journey. This stage of the Journey ensures that:
(a) The Contract Award decision is objective and uses the disclosed criteria
(b) The decision making process is fair, transparent and auditable
(c) Your organisation can demonstrate best value in the tender process.
The panel members should read and score the quality/technical aspects of the tenders independently. They should use the pre-defined evaluation criteria and scoring system already communicated as part of the tender process.
For example, this could include an agreed approach on how to handle responses from different sizes or types of bidders. This is to ensure a consistent, non-discriminatory evaluation in line with the fundamental principles of procurement...

A Comprehensive Guide to Technical and Commercial Analysis in Construction Tendering

FINANCIAL SCORE / EVALUATION

Financial Standing In Tenders

Economic financial standing what you should know.
Economic financial standing is primarily established through annual turnover, financial ratios and their level of insurances.

(a) Acid-Test Ratio
(Also also known as the quick ratio)

What is Acid-Test Ratio?

A liquidity ratio that measures a company's ability to use its short-term assets to cover current liabilities.

The acid-test ratio, commonly known as the quick ratio, uses data from a firm's balance sheet to indicate whether it has the means to cover its short-term liabilities. Generally, a ratio of 1.0 or more indicates a company can pay its short-term obligations, while a ratio of less than 1.0 indicates it might struggle to pay them.

(b) Current Ratio
(Also also known as a liquidity ratio)

What Is the Current Ratio?
The current ratio is a liquidity ratio that measures a company’s ability to pay short-term obligations or those due within one year. It tells investors and analysts how a company can maximize the current assets on its balance sheet to satisfy its current debt and other payables.

Example:

Current Asset = RM 13,313.00
Current Liabilities = RM 281,052.00
Total Cash in Hand = RM 250,000.00
Total Account Receivable = RM 1,300,0000.00
So,
Acid-test = 5.51
Current ratio = 0.05

Common Accounting Ratios

There exist many accounting ratios used throughout the industry, divided into subcategories like profitability ratios, debt ratios, and liquidity ratios, among others. We will highlight some of the more common ratios in the table below that you may use as a handy reference...

Sample:
Quotation/Tender Document

Malaysia Fovernment eProcument

Sample:
Quotation/Tender Document

Malaysia Fovernment eProcument

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